Intelligent Green Solutions looking for a responsible Sales Administrative Assistant to perform a variety of administrative and clerical tasks for our sales department.

Intelligent Green Solutions looking for a responsible Sales Administrative Assistant to perform a variety of administrative and clerical tasks for our sales department.

Administrative Assistant Responsibilities:

Ultimately, a successful Administrative Assistant should ensure the efficient and smooth customer experience throughout the sales process.

Responsibilities include:

Providing administrative support to the Sale Manager and staff.
Handle administrative requests and queries from Sales manager and CEO.
Handle administrative request and queries from Sales staff.
Coordinating customer invoicing efforts with the accounting department.
Communication (phone and email) with customers. Write and distribute email, correspondence memos, letters, faxes and forms.
Assisting with preparation of sales documents and proposals.
Organize and schedule appointments.
Assist in the preparation of regularly scheduled reports.
Develop and maintain a filing system.
Other administrative duties as needed.
Requirements:

2+ years proven experience as an administrative assistant. Previous administrative sales experience a plus.
Knowledge of office management systems, office equipment, printers and fax machines, and procedures.
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular). Prefer experience with Salesforce.
Excellent time management skills and can work independently with little supervision.
Ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree.
Job Type: Part-time

Job Location: Ithaca, NY

Job Type: Part-time

Experience:

Sales: 2 years (Preferred)
Office Equipment: 2 years (Required)
Administrative Assistant: 2 years (Required)
Education:

High school or equivalent (Required)
License:

Driver’s License (Required)